Ever since you were little, you’d watched your mother host picture-perfect parties at home. She would get out the hand-painted floral dishware to go with the ivory colored tableware. She would hang down the fairy lights and the tealights to illuminate the corners of the dining area. And you’d watch, fascinated by the magic of her elegant touch. But today, you don’t have fancy hand painted dishware at your home and the better quality linen and tableware can cost hundreds of dollars.
Does that mean you should kiss your dream of hosting the perfect party goodbye? Of course not! From floral arrangements to tents and tableware, party rental companies today make throwing parties easier. However, choosing the right party rental company can be tricky, especially if it’s your first time working with one.
But don’t stress out! We’ve put together a complete list for you to make your party a major hit with your guests!
Qualities to Look for in a Party Rental Company
· Amazing Market Reputation
With no important meetings, ongoing business deals or project deadlines, you’re finally free next week. So you decide to host the hottest party of the year for your friends and family. After all, it has been ages since you last let a little loose with them!
But before you finalize a party rental company to make your vision come to life, spend some time doing your research. You can find customer reviews about the company you’re interested in easily on established platforms like Yelp, The Knot and Decidio. This will give you a general idea of the level of service they provide.
However, don’t stop at just that. Take your research a step further by using social media sites like Instagram, Facebook and Twitter. These sites should give a clear understanding of what the customers are actually saying about the company.
Similarly, you can also ask the company if they’re the approved vendors for any of the local event venues nearby. All of this will show how willing the other businesses in the industry are to work with your choice of party rental company.
Make sure you only opt for a party rental company that has a stellar reputation in the market. Event planning is no easy feat and you want only professionals handling the job for you. So if you come across any negative or mixed customer reviews, steer clear of the company!
· Significant Number of Years in the Industry
Throwing the perfect party requires you to plan everything perfectly down to the last T. So while it might be tempting to choose the first party rental company that you come across, refrain from doing so.
The number of years a company has been in business will determine your overall experience. Therefore, always go for a rental company that has been in the business for many years. This way, you’ll hire a company well-equipped to deal with any last-minute fiascos.
Moreover, the experience will also determine how well the company does what it claims. For instance, if you go for a tent rental company that has been running the show for 20 years, chances are you’ll get the best deal and the best results while working with them.
· Creative Vision
If you’re throwing a party, you probably have a creative direction in mind for your event. Whether it’s the old Hollywood glam aesthetic or the loud, a bold carnival aesthetic, you’ve spent weeks putting together an inspiration board to get your creative juices flowing. That’s why it’s important for you to hire a rental company that understands your creative vision. You need a rental company by your side that isn’t afraid to go the extra mile to translate your vision into reality.
So choose a rental company that has creative experts on board. See if these individuals can offer you tips and recommendations on how to achieve your aesthetic vision. For instance, if you’re aiming for a Great Gatsby themed party, the rental company should be able to get creative with the equipment and props. They should be able to tell you which rentals will work the best for your event and which ones won’t.
In short, the rental company should share the same unconventional, creative and risk-taking spirit as yours. After all, nothing is more frustrating than a rental company that doesn’t understand your creative vision!
· Strong Financial Standing
Your party needs to go off without a hitch. You’ve already sent out the invites to the respective guests. You’ve finalized the menu with the catering company. Now, all that’s left is for the party rental team to show up hours before the event to get your party alive and kicking. That’s why it’s always a good idea to choose a rental company that won’t go out of business days before your big event!
One way you can ensure that is by asking if the company has a well-maintained equipment and props inventory. Moreover, you should also check the number of years they have in serving different clients.
· Good Customer Service
The quality of customer service is going to determine the overall success of your event. To pull off a spectacular party seamlessly from start to finish, always go for a company that prioritizes customer service.
See how long they take to get back to client’s calls and emails. Ideally, any company that takes anywhere between 24–48 hours is your best bet. Similarly, you should also check how willing they are to take your questions and queries. This will give you a good idea of how working with the rental team will be like.
Moreover, you should choose a company that’s open to visiting the location of the event weeks in advance. This way they’ll be able to give you the right recommendations to make your party the talk of the town!
· Diverse Product Portfolio
Planning a party can be a long and exhausting experience. From finalizing the venue for the event to making a guest list, all of these little details can leave you feeling frazzled. That’s why it’s important to choose a rental company that offers a diverse variety of products. This will not only help you save time, but also the hassle of having to deal with multiple vendors at once.
So if you’re planning a bridal shower for your best friend, make sure the party rental company specializes in all the rental product offerings. Whether it’s the tents and drapes or the silverware, they should be able to provide you with all the equipment to make party planning a hassle-free experience.
Many times if the rental company doesn’t have the product you need, they might partner up with other vendors. So either look for a company that has vast product offerings, or go for the one that’s able to use their network to make your party a success.
· A High Degree of Professionalism
A party rental company will also shape the quality of your experience. So before you make your decision about who to hire for your big event, go for a company that has a courteous and professional team. Choose vendors that are willing to accommodate your needs without butting heads with you.
Similarly, also ask to visit their showroom in advance. See how the props and equipment are stocked, displayed and maintained. How well the company maintains its showroom speaks volume about the level of professionalism.
Questions to Ask the Party Rental Company
· Cancellation Policy
Ever since you decided to host a party, you’ve been planning all the details meticulously. You’ve gone out and put an advance payment on the event venue. You’ve placed an order with the bakery to bake a 4-tier Elvis pound cake. In short, you’ve got all the things ready behind the scene for the greatest party of the year.
But many times, things don’t go according to plan. Unforeseen circumstances might cause you to call off the party days before the event date. That’s why before you bring a rental company on board ask them about their cancellation policy.
Check when is the latest day you can cancel, in case of an emergency situation. For instance, the company might require you to inform them 3 weeks before the event. This way you’ll be able to save yourself from paying completely for the equipment rental that you no longer need.
· Rental Insurance Policy
Parties can sometimes get a little bit crazy. Some people might have a bit too much, or spill something on the table linen or there might be an accidental breakage of the gorgeous (but pricey!) champagne glasses you’d picked out. So before you choose a company, make sure you ask them about their rental insurance policies.
Most of the times, renters have no liability during the shipment process. While other times, companies require you to pay for the damage caused to their products during shipment. So make sure you’re absolutely clear about all the terms and conditions. This will help prevent any nasty legal surprises along the way.
· Hidden Charges
Even if you want to throw one of the most extravagant parties of the year, you still have to stay within the budget. After all, hosting lavish parties isn’t exactly cheap! So before you jump in excitement at the attractive price quote given by the rental company, make sure to ask what exactly is included under it.
As a rule of thumb, confirm if the price quote includes the delivery, set up and tear down costs or not. See whether they charge separately for these services. And if they do, what are the price rates.
Moreover, you should also ask if the quote that they’ve given also includes the cost of the operator. In short, you should discuss all the costs in details. This will ensure there are no misunderstandings once the event ends.
· Rental Period Duration
Usually, party rental companies will give you about 24 hours to drop off the rental equipment. However, if you’re throwing a bachelorette party and a wedding reception the day after, 24 hours won’t be enough. You just won’t have enough time to return the rental equipment.
So make sure you ask the rental company if they have a flexible rental period or if they can pick the rental equipment up themselves. If they don’t, you can go for a vendor who offers you better flexibility.
Planning the perfect party for your guests can be a stressful experience. As such, it can leave you feeling frazzled. After all, it isn’t easy trying to handle all the tiny details. So while it’s a good thing to take your time choosing a party rental company, don’t panic if something doesn’t go according to plan.
Take a deep breath and enjoy the event. For you might find perfection in spontaneity!
If you’re looking for reliable party rental services in Claremont that can handle all the details of your event seamlessly, get in touch with BeDazzle My Events!
Whether you’re looking for quality chair and silverware rentals or staging rentals, our company goes above and beyond to meet all your event needs. In addition to this, our team is also experienced in corporate, wedding and event planning.
For more information about our different party rental options, fill out the contact form today!