Go to Top

The Ultimate Wedding Rental Checklist

Wedding Rental Checklist

Planning a wedding is a herculean task. From meeting with dressmakers to find the perfect dress to deciding on the menu, planning every last thing can leave you feeling frazzled. By the time you’ve finalized the wedding venue, you’re too exhausted to even think about the tiny details! But before you decide to call it a night, know that just having the perfect venue will not make your event as breathtaking as you want it to look.

For that, you have to rent out props, the right décor, tableware, centerpieces and chairs for the venue. Most of the times, wedding venues don’t include all of these things. This means you’ll have to rent everything down to the last metallic flatware!

Sounds like such a task, doesn’t it? Don’t fret! We have prepared the ultimate wedding rental guide for you!

Wedding Tent

Outdoor weddings are all the rage, especially in the summers. With clear blue skies, golden rays of sunlight and the crisp smell of freshly cut grass, who wouldn’t want to host their wedding reception out in the open! But before you start sending out those invites, make sure to rent a tent. After all, you don’t want your wedding guests scrambling for cover if the weather starts to act up.

So sit down with a tent rental expert to decide on the type of structure you want. If you want a whimsical look, ask them for a tent with canopy. This will allow the rays of sunlight to permeate the tent.

For a glamorous vibe ditch the traditional chandeliers in favor of draping. These soft drapes will add the perfect depth and ambiance to your event. In addition to this, you can also make a grand statement by choosing a tent with a spectacular entrance.  

In short, factor in the color, material and structure of the tent before making a decision. This will ensure your rental tent harmonizes with the overall theme of your wedding.

Portable Dance Floor

Your venue is where you’ll share your first dance as a married couple. It’s the place where you’ll have the emotional moment during the father-daughter dance. And later, this will be where you finally let loose at the end of the night with your best friends. But for that to work, you need to have the perfect dance floor where you can create memories for years to come.

So instead of sticking with the boring traditional wooden dance floor, play things up a bit. Go for a monogram or crest printed on the surface of the dance floor. If these designs aren’t your cup of tea, opt for a floral or checkered dance floor. This will help play up the intricate details of your wedding décor.

Table Linen and Napkins

You can’t really plan the picture-perfect wedding, without paying attention to the linen covering your tables. If you’re working with a rental company, start with a color scheme in mind. This will give you an idea of how you want the space to look.

Even if a relaxed and casual wedding look’s more your thing, always ask for floor-length linen and patterned napkins. This will help give the venue a polished look, while tying together all the details of the décor seamlessly. Similarly, you can add a hint of color to your pastel-themed wedding with colored napkins and table runner. For instance, you can opt for navy blue napkins and a runner on pearl white table cloth.

Moreover, if you’re feeling a bit playful, ask your partner to pitch in ideas for the linen. This will add a nice mix of complimentary styles to your wedding venue. So if your partner is into jewel-toned colors while neutrals are more your thing, use that to your advantage. Choose taupe-colored linen in velvet for depth and dimension.  

Dinnerware and Flatware

Just dressing up your tables in fancy tableware isn’t enough. The dinnerware and flatware are just as important. So once you’ve chosen the linen, take out the time to choose the perfect dinnerware and flatware.

Keep in mind that just like other elements of décor these two things also need to go with your wedding’s theme. So if you’re throwing a rustic wedding, rent mismatched tableware to give a vintage feel. You can even ask the rental company for some antique dishes to use at the party. Similarly for an urban-vintage wedding, go for dinner and flatware with metallic hues. Make sure that any pieces that you rent, should have the perfect blend of both, modern and vintage.  

On the other hand, if modern wedding themes are more your cup of tea, look for collections with sharp and geometric angles. For instance, rent square-shaped white plates for the salad and dessert. If you prefer circular shapes over geometric ones, ask for dinnerware with clear glass or colored rims.

In short, when it comes to dinnerware and flatware rentals the possibilities are endless. So don’t be afraid to bring out the intricate details for your wedding décor with the dinnerware collection of your own choice!

Floral Arrangements

Floral Arrangements

Fresh, fragrant flowers can transform your wedding day into a truly magical experience. But before you start browsing through the floral rental arrangements, determine your budget first. This will make it easier to identify which flowers you can use in the décor, centerpieces and bouquets.

Next, you should have a detailed conversation with the wedding florist. Tell them what your creative vision is. Your input will make it easier for the florist to put together floral arrangements that cater to your personal taste. After all, your wedding day is about you!

Even though the flowers don’t have to match the color theme perfectly, you should still inform the florist about the colors being used.  This way, they’ll use flowers that complement the theme. For instance, if you have a neutral color theme, go for floral arrangements in deep reds, and maroons.  

Similarly, you can also ask the florist for perfectly matching floral arrangements. So make sure you specify the exact color theme to them. Additionally, you can also provide them with swatches of the fabric, photos or paint chips.

Chairs and Tables

Chairs and Tables

Your wedding rental checklist is incomplete without tables and chairs. Even if everyone’s going to be too busy having fun to sit, you still need them for the cocktail hour and the reception. Moreover, you also need proper seating and table arrangements for placing the gifts, treats, cakes and desserts.

To choose the best tables and chairs for your big day, look through the different options that the rental company offers. See if you should go for cross back chairs or wooden ones for a relaxed look. You can also choose to give your wedding day an edgy look with Chiavari chairs in gold or silver.  

Additionally, choose from either round, square, rectangle or classic tables for the venue. If that’s too boring for your taste, play things up a little by choosing tables in varying shapes and sizes. For instance, rent out long rectangle tables for the cakes and desserts and round tables for the cocktail hour.

As a rule of thumb, always rent a few extra tables and chairs for the musicians and vendors.

Fancy Lighting

Fancy Lighting

Every Instagrammable wedding begins with perfect lighting. Before you decide on the candles, bulbs and chandeliers for your wedding day, make sure to have an aesthetic vision in mind. For instance, if exotic catering is the main highlight of the wedding, rent overhead string lights and taper candles for the tables. This will help make the catering prominent to keep your guests seated until the end of the dinner.

Or, if you’re some who loves to lose themselves to the soft strums of the guitar, go for paper lanterns or a disco ball. You can even bring nature indoors by renting floor candles, votive handles and fairy lights.

In short, don’t be afraid to experiment with different lighting styles to play up the décor of your wedding venue.

Electricity Backup

If you’re someone with an adventurous streak, you’re probably going to opt for an unconventional wedding in a public park, barn or campsite. This means, you’ll also have to arrange for a generator to light up your big day. After all, how can you exchange your “I Dos” if not under the glow of fairy lights!

So make sure to rent out a generator from a wedding rental company. This will ensure that the sound system, lighting, styling tools and the cooking equipment keep running even in the wee hours of the night.

Indoor Lounge Furniture

Weddings are all about getting your dance shoes on. They’re about letting yourself sway to the beat of music after months of wedding planning. They’re also about downing bubbly champagne with friends as you laugh about your college days. But while all of this might be true, your guests still need some quiet resting places to recharge themselves. And that’s where the wedding rental company comes in!

With your wedding theme and color scheme in mind, arrange for couches, rugs, armchairs and coffee tables—especially if you have a laidback theme in mind. Ask the wedding venue team to set up the lounge furniture in several spots around the place. This way, your guests won’t leave with aching, blistering feet at the end of the night!

Photo Booth and Photo Props

Your wedding day is one of the most important days of your life. It’s the day you’ve spent years dreaming about. And now that it’s here, you have only a few hours to engrave everything into your memory. You only have 4 hours to memorize the look of happiness on your mom’s face as she gives you the sapphire encrusted hair barrette that’s been in the family for years. You just have a few minutes as your best friend hugs you, giddy with happiness. So what better way to capture these wonderful memories than with an old-fashioned photo booth rental at your wedding day!

Inform the photo booth rental company about the measurements of the doorways. This will ensure that your photo booth is able to fit seamlessly to get to the site. Similarly, choose props that appeal to your taste. If quirky is more your taste, go for quirky props such as oversized glasses and hats. Or stick to conventional props that match your wedding theme!

The best part about renting a photo booth is that it’ll also give your guests the time to enjoy themselves.

Rented Restrooms

It’s easy to overlook restrooms while making your wedding rental checklist. But if you’re having your wedding reception in your backyard, access to a restroom is going to be a problem. After all, not everyone is comfortable letting guests use the restrooms in their home!

If that’s the case, make sure to rent a restroom trailer for the venue. However, keep in mind that it should be spacious enough for your wedding guests. You can even choose to go for a basic model with running water and air conditioning. In short, the restroom model you rent depends on your wedding budget.

But before you finalize the deal with the wedding restroom rental service, make sure to ask them about the costs and the general liability insurance. This will ensure that you don’t have to pay any additional costs later on. Moreover, going for a rental company with insurance will also cover you from any accidental damage that might occur during the wedding reception.

Your wedding day deserves to be magical. If you’re looking for a company that can handle all aspects of your wedding planning without a hiccup, get in touch with BeDazzle My Events. We’re a wedding and event rental service in Los Angeles, California. From offering high-end wedding rental furniture to lighting and wall draping, we have years of experience in making your big day a truly memorable experience! In addition to this, we also provide customized floral arrangements and centerpieces for the venue.

To host your picture perfect wedding, get in touch with us today! 


Leave a Reply

Your email address will not be published. Required fields are marked *

Click Here To Call